Session Chair Forms

Session chairs can view assigned sessions and submit session reporting forms in CONFlux. Follow the steps below to find and complete your forms.

Locating and Completing Your Session Chair Forms

Session chairs can view assigned sessions and submit session reporting forms in CONFlux.

Access Your Session Chair Forms

  1. Log in to CONFlux.
  2. Click your user avatar in the top menu.
  3. Select My Chaired Sessions.
  4. Review the list of sessions assigned to you.
  5. Select the button next to the applicable session:
    • Form means the session form has not been submitted yet and still needs to be completed.
    • Edit means the session form has already been submitted, but it can still be updated.
My Chaired Sessions option in the user avatar menu
List of assigned sessions with Form and Edit buttons
Screenshots showing how to reach your assigned sessions and open a session form

Complete the Session Reporting Form

In the Session Reporting Form, review each paper or presentation listed for the session.

  • For each paper or presentation, toggle the status to indicate whether it was presented:
    • ✅ Presented
    • ❌ Not Presented
  • Add any applicable notes for the Technical Program Chairs.
  • When all presentation statuses have been updated, select Submit.
Session reporting form listing papers with presented status toggles
Notes field and Submit button on the session reporting form
Screenshots of the session reporting form and its submit step

Viewing Your Assigned Chaired Sessions

Session chairs can also view their assigned sessions from their profile. This area is view only — session reporting forms cannot be completed from this page.

View Your Assigned Sessions

  1. Log in to CONFlux.
  2. Open the menu.
  3. Click your user avatar in the menu to expand the profile options.
  4. Select My Profile.
  5. Go to the My Chaired Sessions tab.
  6. Review the sessions assigned to you.
To complete or edit a session reporting form, use the My Chaired Sessions link from your user avatar menu instead.
My Chaired Sessions tab on the My Profile page
Screenshot of the My Chaired Sessions tab on your profile

Troubleshooting

If you cannot find My Chaired Sessions in the user menu or on the My Chaired Sessions tab under Contact, your session chair assignment may need to be confirmed.

Please contact the conference support team so they can verify that you have been assigned to the correct session.

Once your assignment has been confirmed or updated, complete a log cycle:

  1. Fully log out of CONFlux.
  2. Close your browser or app.
  3. Reopen CONFlux.
  4. Log back in.
  5. Check My Chaired Sessions again.
A log cycle refreshes your account access and helps CONFlux display newly assigned sessions.

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